| Client: Ann |
Formal Presentation |
bi-weekly |
Zoom video-conference |
PM Leads |
High-level information and general updates |
| Client: Heather |
Clarifying Written Docs(Q/A) |
bi-weekly |
Slack→ Google docs |
XF Leads → PM Leads |
Get answers on the team’s questions |
| Client: Heather |
Information Updates Newsletter |
weekly |
Slack and Email |
XF Leads → PM Leads |
Engage clients by keeping them on top of the process |
| Client: Iris |
Information Updates |
bi-weekly |
Slack |
UXD Team? |
Align the work on website development |
| XF Project Teams |
Sprint Planning |
bi-weekly |
Zoom video-conference |
XF Teams→ PM |
Project planning and task updates to make sure the team stays on track |
| XF Project Teams |
Demo Preparation |
bi-weekly |
Zoom video-conference |
XF Teams→ PM |
Help each other to prepare for presentation, solve misalignments |
| XF Project Teams |
Formal Presentation |
bi-weekly |
Zoom video-conference |
XF Teams→ PM |
Show the work done |
| XF Project Teams |
Stand -Ups |
daily |
TBD |
XF Teams |
Keep transparency on what is going on |
| UXD Apprentices |
1:1 Meeting |
bi-weekly |
Google Meet |
UXD Leads |
Get feedback, adjust goals |
| UXD Leads |
Progress Updates |
weekly |
Zoom video-conference |
XF Team Leads |
Team info exchange, TBD |
| UXD Leads |
Weekly Progress Updates |
weekly |
Notion |
UXD Apprentices |
Monitor daily tasks progress, reflect, write action items |
| UXD Team |
Progress Updates Newsletter |
weekly |
E-mail |
UXD Leads |
Keep informed all teammates about project progress and news |
| UXD Team |
Survey |
bi-weekly |
Google Forms |
UXD Leads |
Get feedback, measure team satisfaction |
| UXD Team |
Planning Check-In |
weekly |
Zoom video-conference |
UXD Leads |
Update, review goals, plan daily tasks, Q/A, celebrate achievements |
| UXD Team |
Information Updates |
weekly |
Zoom video-conference |
PM Ambassador |
Get updates from other team |
| UXD Team |
Information Updates |
weekly |
Zoom video-conference |
PS Ambassador |
Get updates from other team |
| UXD Team |
Information Updates |
weekly |
Zoom video-conference |
UXR Ambassador |
Get updates from other team |
| UXD Team |
Information Updates |
weekly |
Zoom video-conference |
UXW Ambassador |
Get updates from other team |
| UXD Team |
Working Session |
2/week |
Figma |
UXD Team |
Provide assistance/support, vote, comment, share knowledge, insights, make-decisions |
| Observers |
UXD check-in meetings |
weekly |
Slack |
UXD Team |
Provide an opportunity to participate in meetings |